Group Coaching Participation, Recording & Confidentiality Agreement

I understand that live group coaching sessions may be recorded, including audio, video, screen shares, and any spoken or written contributions made during the session.

These recordings and accompanying session replays are made available exclusively to active, authorized coaching members through the password-protected private Group Coaching Hub.

I acknowledge that authorized coaching members may continue to access replays of sessions in which I participated even after I leave or cancel my membership, in accordance with the program's published retention schedule.

Fat Quinn Coaching adopts a 12-month rolling member-access retention policy for group call replays, measured from the live session date (callDate). Replay access is audited quarterly by Coach Quinn Wilson; upon reaching 12 months, replays are unpublished from the member hub (published: false) and new streaming URLs are no longer generated (previously issued signed URLs expire naturally within their standard 30-minute window). Permanent deletion or archiving of underlying Cloud Storage files depends on bucket storage configuration; automated technical lifecycle deletion is not currently operational and remains an operational prerequisite before paid membership activation. Member redaction requests are reviewed within 10 business days.

I consent to this recording and member-only replay access as an integral component of the group coaching service.

I understand that session notes, key takeaways, and written implementation roadmaps may be prepared following group calls to support member progress.

Fat Quinn Coaching does not currently connect automated third-party AI transcription bots, listening tools, or public large language model training systems to live group coaching sessions.

If generative AI or automated transcription assistance is utilized in the future for drafting session summaries or notes, all inputs will be strictly de-identified and subject to privacy safeguards, and members will receive advance notice.

Consent to member-only recordings and replays does NOT constitute permission for public marketing, advertising, or promotional distribution.

Fat Quinn Coaching will not intentionally publish identifiable recordings, video clips, audio snippets, or quotes of my participation on YouTube, Instagram, TikTok, public websites, advertisements, or other publicly accessible channels without obtaining my separate, express, written authorization.

Any public testimonial or promotional feature remains strictly optional and separate from my program participation.

Private weekly check-in forms, direct messages, coach voice notes, office-hours questions, and individualized feedback are strictly confidential between me and Coach Quinn. These materials are never shared with the group and never appear in group call recordings.

If I voluntarily choose to raise a personal or sensitive matter during a recorded group session, I acknowledge that my spoken contributions become part of that session's member-only replay. I should reserve matters I wish to keep private for my individual check-in forms.

I agree to treat all personal information, fitness struggles, and discussions shared by fellow participants with strict confidentiality and respect.

I will not record, screen-capture, photograph, download, republish, or disclose identifiable personal information or recordings of other members outside the private Hub without their express permission.

I understand and acknowledge that while Fat Quinn Coaching establishes and enforces these confidentiality standards, it cannot guarantee that every individual participant will uphold these obligations, and I participate with that understanding.

I retain control over my level of participation. I may choose to attend live sessions with my camera turned off, use an abbreviated display name, limit the personal details I share, or participate primarily through asynchronous materials.

I understand that withholding recording consent may prevent me from actively speaking on live calls where recording is integral to providing replays for members in different time zones.

If I inadvertently disclose sensitive personal information during a recorded session, I may contact Coach Quinn at info@fatquinncoaching.com to request that the recording be reviewed for redaction or restricted access. While Fat Quinn Coaching will make reasonable, good-faith efforts to edit, blur, or restrict sensitive segments upon request, I recognize that it is not always technically feasible to excise an individual's spoken remarks from an interactive multi-person recording without disrupting educational context for other members. Requests are evaluated on a case-by-case basis consistent with applicable law and participants' interests.

I acknowledge that coaching guidance relates exclusively to lifestyle habits, behavioral consistency, and general nutritional strategies, and does not constitute medical advice, clinical nutrition prescription, psychiatric diagnosis, or treatment for any physical illness or eating disorder.

I confirm that I am participating voluntarily and have consulted or had full opportunity to consult a qualified physician or healthcare provider regarding my physical health and readiness for dietary and physical activity changes.

I knowingly and freely assume all risks associated with lifestyle changes and agree to listen to my body, exercise personal judgment, and communicate any health concerns promptly to my personal physician and coach.